Working with your remote team is easier than ever with innovative tools at your fingertips. Tech is becoming more and more sophisticated to meet remote companies’ needs. Whatever you require, there is usually some tech that can help you with file sharing, video conferences, project management, tracking time and even socializing. 

Running a remote team doesn’t have to be hard. Use the right tools and you’ll see productivity increase and projects run smoothly as the team communicates well. 

Here’s a breakdown of the types of tools you’ll need to run a remote company:

  • hiring
  • business management
  • project management
  • communication
  • security

Each tool has a specific job, and it’ll do it very well, if used in the right way. Most of the platforms offer packages to suit all types of budgets and number of people in the company, so you can pick one that works for you. 

Here is our list of our favorite tools around right now. 

Hiring remote workers

There are some great platforms and tools out there to help with your recruitment. Finding and hiring your next employee takes time, with some roles taking five or six months to fill. There are platforms out there to make your recruitment process much easier. 

Nixa.io, for example, takes over the initial sourcing, testing and interviewing of remote candidates so that you can go straight to final interviews. You save on time and resources with a reduced risk of mis-hires as Nixa.io uses AI and machine learning to match candidates with their perfect jobs. 

Workable has become one of the main talent acquisition software platforms for remote companies. It can streamline your hiring process by taking a lot of the work such as posting to multiple job sites, collating resumes and scheduling interviews on your behalf. We actually use it here at Nixa.io!

Remote.com is a brilliant HR solution for managing remote workers across the globe. The company has a legal presence in loads of countries so you don’t have to. They will take over the HR functions on your behalf from employee contracts to the payroll.  

 

Business management tools

Wave is an accountancy platform that takes away a lot of the stress and pain of entrepreneurs and small businesses. Track your income and expenses, pay your employees and much more. 

Zenefits is a brilliant platform for all your HR needs, from onboarding to performance reviews to payroll and much more. It automates tasks so you can just pop in to keep an eye on things when you need to. It’s great for small and mid-size businesses.

Namely is HR software for businesses up to 1,000 people, and covers all the HR fundamentals from talent management to compliance, onboarding and payroll. 

If you’re looking for a way to manage your expenses, then try Pleo. It issues credit cards to your staff (as needed) and you can control the limit for each card. You can see the balance on each card whenever you want and it can be integrated with your accounting platform. 

 

Project management

You’ve found the people, managing your employees, now it’s time to look at managing projects effectively.

Google has loads of great tools available in their Google Workspace, from email to storage to docs to video conferencing. It’s all in one place and linked which makes it so much easier to book a meeting straight into your calendar. 

Monday is a vast platform that can help you manage everything. Use it for project management, marketing, CRM, and more, but the idea is that you can keep important elements in one place. Having something in one place where you can monitor and keep track of things is really useful. 

Everyone loves a whiteboard to work on and Miro is a virtual one. It’s great for virtual teams who need a place to brainstorm their next great idea. 

Keeping track of time spent on tasks or a project can show you where your team’s strengths and weaknesses are. A time management tool such as Clockify can help you track time so you can plan your next project based on your team’s performance. 

 

Communication

This is probably the most important aspect for remote teams. Communication is essential to get work done, to the best of your team’s abilities, and within budget. Here are some suggestions for tools that can help your teams talk. 

Slack is one of the most common communication platforms around. It’s great for instant chats and you can streamline conversations according to project or topic or whatever you need. You can even have a dedicated channel just for the water cooler chats that would happen organically in the office. Add in as many gifs as you need. 

Another big comms tool is Microsoft Teams. It works in a similar way to Slack, with instant chats, meetings and being able to edit documents in the platforma. 

A great video meeting platform to use is Whereby. All you have to do is click on a link and you can host a meeting of up to 50 people. No apps or installation is needed. The best thing is all meetings are encrypted so you know they’re private and safe. 

Security

Speaking of security, this needs to be a high priority for any remote team. Anyone using their own laptop will be particularly vulnerable as they won’t necessarily have the right security in place. Ransomware and malware attacks have massively increased over the past year so preventing attacks is absolutely essential to keep your information safe. 

Share login details with a secure platform like Lastpass. You don’t have to share the actual login information as this is saved in the vault, so you aren’t sharing the password. It’s a great way to keep important logins secure. 

Consider upgrading your team’s online devices with total security software such as Bitdefender Total Security or Kaspersky Total Security to protect against potential cyber attacks. From antivirus to preventing attacks, a security software is needed to protect your company’s data. You can even up the ante by providing your remote employees with VPNs to tighten their security measures even more. This will hide their true IP address so their location won’t be found by potential attackers.

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